Advanced Microsoft Word 2016: Word Essentials Book 2 (MSword)
Page 2
The selected image will appear in the document.
Some feature of the already inserted image can further be customized to your requirements. To resize an image, click and drag one of the corner sidings handles. The image will change size while keeping the same proportions. If you want to stretch it horizontally or vertically, you can use the side sizing handles.
Changing text wrapping settings
When a new image is inserted into a word document from a file, the newly inserted fill is always very difficult to move around the document. This is because the default text wrapping settings of any newly inserted document is set to In Line with Text. The text wrapping settings must be changed to enable free movement of the image.
Wrap text around an image:
To wrap text around an image, select the image you want to wrap text around. The Image dialog box in Format tab will appear on the right side of the Ribbon.
The below screenshot will better illustrate or explain the concept.
On the Format tab of the image, point and click the Wrap Text command in the Arrange group. Then select the desired text wrapping option. In our illustration, we'll select In Front of Text so we can freely move the image without affecting the text. This can also be achieved by pointing selecting More Layout Options to fine tune the layout.
The text will wrap around the image. The image can now be moved freely from point to point. Just click and drag it to the desired location. As you move it, alignment guides will appear to help you align the image on the page.
You can also achieve same thing by accessing text wrapping options of MSWord 2016 by selecting the image and clicking on the Layout Options button that will appear.
Sometimes, the alignment guides may not appear, it can be made visible by selecting the Page Layouttab, then click on the Align command. Selecting“Use Alignment Guides” from the drop-down menu that will appear.
Using Predefined text wrapping setting
MSWord 2016 has some pre-defined location to be selected during text wrapping and selecting a required location for the image. The text will automatically wrap around the object so it's still easy to read.
Inserting online pictures
MSWord 2016 offers two options of either selecting an image from your computer or from an online source.
Images can be sourced from some well-known online sources, such sources are, but not limited to:
OneDrive: You can insert an image stored on your OneDrive. You can also link other online accounts with your Microsoft account, such as Facebook and Flickr.
Bing Image Search: By default, all Bing images or images showed by Bing are all licensed under the Creative Commons. Creative Commons license means they images can be used in your projects without restrictions. You can use this option to search the Internet for images. However, you should click the link to the image's website to see if there are any restrictions on how it can be used.
To insert an online picture:
Place the insertion point or mouse pointer where you want the image to appear or where you want to insert it.
Select the Insert tab from the Home tab, then click the Online Pictures command as shown below.
The Insert Pictures dialog box will appear as shown in below screenshot.
Choose Bing Image Search or your OneDrive. In our example, we'll use Bing Image Search as shown below.
Press the Enter key. Your search results will appear in the box as long as you have an active internet connection.
Select the desired image, and then click Insert from the search results.
The selected image will appear in the document.
Some images are copyrighted or protected by copyright and must not be used without permissions from the copyright owners.
When adding images, videos, or music to your own projects, it's important to make sure you have the legal rights to use them. Most things you buy or download online are protected by copyright, which means you may not be allowed to use them.
Practical Exercise
Open our practice document.
Change the text wrapping of the dog picture to Square.
Drag the picture to the right side of the bottom paragraph.
Place your insertion point next to the Community Reminders heading.
Use the Online Pictures command and type the word Recycle into the search.
Insert a recycling symbol.
If needed, use the corner sizing handle to resize the recycling symbol so everything fits on page 3.
Change the text wrapping to Square and drag the symbol to the right side of the first bullet.
When you're finished, page 3 should look something like this:
Pictures Formatting
MSWord 2016 provides many way or options of formatting pictures in a document. For instance, you can change the size or shape of an image to better suit your document. You can also enhance its appearance using Word's image adjustment tools.
To Crop an image:
When you crop an image in Microsoft word 2016 and older versions, part of the picture is removed. Cropping can be useful if you're working with an image that's too big and you want to focus on only part of it.
Select the desired image you want to crop or edit. The image Format tab will appear.
From the image Format tab, click the Crop command.
The Microsoft word cropping handles will appear on the sides and corners of the image. Highlight, click and drag any handle to crop the image. Be careful not to drag a resizing handle by mistake because the cropping handles are near the resizing handles, be.
To confirm cropping, click the Crop command again. The selected image will be cropped to desired size.
To crop an image in Microsoft word 2016, the corner handles are useful for simultaneously cropping the image horizontally and vertically.
To crop an image to a shape:
Select the required image you want to crop, and then click the Format tab.
Click the Crop drop-down arrow. Hover over Crop to Shape, and then select the desired shape from the drop-down menu.
The selected image will be cropped to the chosen shape as seen in above screenshots.
To add a border to a picture:
Select the picture you want to add a border to on your opened or working document, then click the Format tab.
Click the Picture Border command. A drop-down menu will appear.
From here, you can select a color, weight (thickness), and whether the line is dashed.
The selected border will appear around the selected image.
Making image adjustments
You can easily make some adjustments to an image imported into a Microsoft word project or document. With Word's image adjustment tools, you can easily fine tune properties like color, contrast, saturation, and tone. Word also offers built-in picture styles, which can be used to add a frame, drop shadow, and other predefined effects.
When you're ready to adjust an image, simply select it. Then use the options below, which can be found on the Format tab.
Corrections
This is a new introduction to Microsoft word features. It is used to further customize and edit images imported into a document or project. The corrections menu as seen above, you can sharpen or soften the image to adjust how clear or blurry it appears. You can also adjust brightness and contrast, which affect the image's lightness and general intensity.
Color
Using this command within the picture menu, you can adjust the image's saturation, tone (the color temperature of the image, from cool to warm), and coloring (the overall tint of the image).
Artistic Effects
Here, you can further customize your images by applying special effects to your image, such as pastel, watercolor, or glowing edges. You may not want to use this effect regularly because the results are so bold, and may not look good in a professional document.
Picture Styles group
This group contains many different predefined style
s that make image formatting even easier. Picture styles are designed to frame your image without changing its basic settings or effects.
Compressing pictures
If you plan to email a document that contains pictures, you'll need to monitor its file size. Large, high-resolution images can cause your document to become very large, which may make it difficult to attach to an email. Additionally, cropped areas of pictures are saved within the document by default, which can add to the file size.
Thankfully, you can reduce your document's file size by compressing your pictures. This will lower their resolution and delete cropped areas.
Compressing a picture may noticeably affect its quality (for instance, the image may become blurry or pixelated). Therefore, we recommend saving an extra copy of your document before you compress pictures. Alternatively, be prepared to use the Undo command if you're dissatisfied with the results.
To compress a picture:
Select the picture imported into your working document or project, you want to compress, and then navigate to the Format tab.
Click the Compress Pictures command.
A dialog box will appear in the working document. Check the box next to Delete cropped areas of pictures. You can also choose whether to apply the settings to this picture only or to all pictures in the document as see in below screenshot.
Choose a Target output. If you are emailing your document, you may want to select Email, which produces the smallest file size.
Click OK.
Practical Exercise
Open our working document.
Scroll to page 2 and select the picture of the sailboats.
In the Format tab, change the style to Simple Frame, White.
With the picture still selected, use Crop to Shape and crop to the Double Wave shape in the Stars and Banners category. Hint: The shape names will appear when you hover over them.
Select the picture of the anchor.
In the Format tab, use the Color drop-down menu to recolor the anchor to Gold, Accent color 2 Light.
When you're finished, your page should look like below image.
CHAPTER
MSWord: Shapes
In Microsoft word, you document or project can further be customized with images. You can add a variety of shapes to your document or project, including arrows, flowchart shapes, squares, stars, and callouts. Need to create a diagram showing a timeline or process? Use flowchart shapes. Want to set your name and address apart from the rest of your resume? Use a line. While you may not need shapes in every document you create, they can add visual appeal and clarity.
To insert a shape:
Select the Insert tab, and then click the Shapes command. A drop-down menu of shapes will appear in your working document.
Select the desired shape.
You can add the selected shape by licking and dragging the desired location to add the shape to your document or project.
You can further customize the shape by adding texts to it as seen below. When the shape appears in your document, you can begin typing. You can also use the formatting options of Microsoft word on the Home tab to change the font, font size, or color of the text.
To change the order of shapes:
In your working document, if one shape overlaps another, you may need to change the ordering so the correct shape appears in front. You can bring a shape to the front or send it to the back. If you have multiple images, you can use Bring to Front or Send to Back to fine tune the ordering. You can also move a shape in front of or behind text.
To achieve this, right-click the shape you want to move. In our illustration, we want the heart to appear behind the ribbon, so we'll right-click the heart.
In the menu that appears, hover over or point and click Bring to Front or Send to Back. Several ordering options will appear. Select the desired ordering option. In this illustration, we'll choose Send to Back.
The order of the shapes inserted into the document will change.
Sometimes, the new ordering option you selected will not be effective or take effect on the ordering of the shapes. In this case, try selecting the same option again or try a different option.
If you have several shapes placed on top of each other in your document or project, it may be difficult to select an individual shape. The Selection pane allows you to select a shape and drag it to a new location. This selection pane can be selected, click Selection Pane on the Format tab.
To resize a shape:
After inserting a shape into your working document of project, select the shape you want to resize. Sizing handles will appear on the corners and sides of the shape.
On the inserted and required shape, click and drag the sizing handles until the shape is the desired size. The corner sizing handles can be used to change the shape's height and width at the same time.
Click and drag the rotation handle to rotate the shape.
Some banner shapes have more yellow handles. These handles can be used to further modify the shape and adjust the position of the folds
Modifying shapes
Microsoft Word allows you to modify or further customize your shapes in a variety of ways depending on your project needs. You can change a shape into a different shape, format a shape's style and color, and add various effects.
To change the shape style:
In Microsoft word, choosing a shape style allows you to apply preset colors and effects to quickly change the appearance of your shape.
Select the shape you want to change.
On the shape Format tab, click the More drop-down arrow in the Shape Styles group as seen in below screenshot.
A drop-downmenu of styles will appear. Select the style you want to use as seen below.
The shape will appear in the selected style.
To change the shape fill color:
Select the pre-inserted shape you want to change as seen below.
On the Format tab of the image or shape menu, click the Shape Fill drop-down arrow. Select the color you want to use. You can select more colors by clicking on More Fill Colors option.
The selected shape will appear in the selected fill color.
You can further customize the shape fill color. If you want to use a different type of fill, select Gradient or Texture from the drop-down menu. You can also select No Fill to make it transparent.
To change the shape outline:
Select the shape you want to change.
On the shape Format tab, click the Shape Outline drop-down arrow. The Shape Outline menu will appear as seen below.
Select the color you want to use. If you want to make the outline transparent, select No Outline.
The shape will appear in the selected outline color.
From the drop-down menu, you can change the outline color, weight (thickness), and whether it is a dashed line.
To add shape effects:
Select the shape you want to change.
On the Format tab, click the Shape Effects drop-down arrow. In the menu that appears, hovers the mouse over the style of effect you want to add, and then select the desired preset effect.
The highlighted or selected shape will appear with the selected effect.
To further customize or adjust your shape effects. This can be done or achieved by selecting Options at the end of each menu. The Format Shape pane will appear, allowing you to customize the effects.
To change to a different shape:
Select the shape you want to change on your document. The Format tab will appear.
On the Format tab that will appear, hover and click the Edit Shape command. In the menu that appears, hover the mouse over Change Shape, and then select the desired shape.
The newly selected shape will appear as seen below.
MSWord Text Boxes
Text boxes in a Microsoft word document can be useful for drawing attention to specific text. They can also be helpful when you need to move text around in your document. Microsoft Word allows you to format t
ext boxes and the text within them with a variety of styles and effects.
To insert a text box: